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Article #321: How to Fundraise for your Student Trip

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You have planned a school trip and want schedule merchandise distribution and
all of the eligible students to monetary transactions either before or
participate. This is a common goal and after school.
many school sponsors are using - Communicate with parents. Send a copy
fundraising as a means of achieving it. of the fundraising guidelines home and
I recommend you select a reputable require a permission slip be signed by
fundraising company with a proven track parent or guardian for participation in
record. I also recommend getting your the activity. I also recommend stating on
PTO, booster club or a similar parents' the permission slip that all monies
group involved in the project. As the collected are the property of the school
trip sponsor you have many in the event an individual withdraws from
responsibilities and can use as much the trip. Another good idea is to
assistance as possible. include language stating that in cases
Consider the following recommendations where students lose their trip
when planning your next fundraiser: eligibility all of the money will be used
- It takes a lot of planning to organize to defer the trip costs of other
a successful fundraising effort. I students.
recommend beginning the drive a minimum - Proper record keeping, banking
of 8-10 months prior to the trip. A good transactions, and payments to the tour
rule of thumb is to start fundraising provider require organization and
just prior to or at the beginning of the attention to detail. I recommend
trip enrollment period. Everyone is designating one individual to handle
excited about the excursion and will want these responsibilities. Experienced
to take part in the activity. More fundraisers report that the fewer people
importantly, it will maximize the amount involved in the monetary transactions,
of time for students to raise money to the less chance for problems to occur.
pay for their trip. - When selecting items that the school
- Have a written plan spelling out all or club must purchase in advance of sale,
of the responsibilities and details. (e.g. candy), always limit the quantity
Items to include in your plan are: the available to one individual and require
fundraising rules/guidelines, beginning the money to be returned to the school in
and ending dates, and a parental order to receive additional quantities.
permission slip. Always keep your If you consider these tips when planning
priorities in order. Teachers and your next fundraiser you will be more
administrators don't mind fundraisers likely to increase student involvement
that are held before or after school and and help off-set the costs of the trip -
don't detract from class time. You will two of the key elements used by trip
be more likely to get the okay if you sponsors to plan a successful student
prohibit sales during school hours and travel experience.






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